Are you trying to increase your brain size by learning everything you can about computer information? Look no more, this article presents you desktop information management in a simple way.
Getting everything in just one folder is the first thing to. Do it slowly as there is no need to rush the process. Call that folder "One" Learning takes it’s time so take your time. After the first one you need to choose a desktop search tool carefully. I would recommend the Google Desktop if you have Windows XP and use Internet Explorer and the Windows Search if you use Windows Vista. Did you find it hard? This tool will be the door for all your computer’s information. Get an SSD hard disk because they are at least four times faster than regular hard disks.
This is not an exam so relax. What kind of information does your computer have? Emails, documents, PDF, texts of many kinds, basically it’s all text information unless you are a designer or something. Recently, since 2003, people have been saving HTML pages too and this creates an HTML file and a folder for that HTML file making regular information scouting even harder. The folder "One" will contain all your files, everything you ever saved digitally, so point your desktop search tool to search only this folder. You do not want to spend time searching things that do not matter and getting stupid files such as system files. The second thing to do is to enable only the TXT, HTML, DOC extensions and ignore all other files.
As soon as the folder grows to more than 10000 files you will start to wait a few seconds before Google Desktop finds anything, this is normal. After 100000 files you need to get a faster computer. Why is desktop organization and search so important? Imagine the big companies that need to organize and manage huge amounts of information, they would lose a lot of money in time just searching for a single document if they did not use desktop search tools and optimized those tools.
The average computer can search about 100 million documents easily, more than that might take several seconds to get any results. This will lower your experience with desktop searching tools but it’s the best we have so far.
One last thing, your email is your most important source of information, followed by the web pages you save or send to the email and finally by the documents you create in your computer or get from anywhere.
